quite often hope for opportunities to sit down and talk to the entrepenuers of our community and pick their brains. I love seeing what is behind the business front and what it takes to make that business successful. You would be surprised!
He told me about the systems that they have in place to provide the financial information that he and his partner look for to run their companies. At first everything seemed to be what you would expect. A POS system and accounting software, but as we talked further I also discovered that there was a separate program for payroll, the accounting software isn’t up to date and reports were being exported out of the accounting software and manipulated in Excel to create a custom report.
Of course all of the information going into the accounting software is manually entered! Wow! Of course this overwhelming! Honestly I was blown away! I of course ask right away WHY? As someone who works hard at simplifying procedures I was stunned. But then I started to think about all systems and procedures.
These are always put in place by someone to help simplify their business, job, day etc… But one person’s systems may not work for someone else. Does that make them wrong? No, it makes them right for that person.
But with that being said there is always room for improvement and an outside opinion can always be beneficial. Or at least it will help you define your WHY to your systems and procedures.
There are a lot of different software programs out there that can help you and your business. But if you are not using them to their full capacity are you really helping yourself or are you creating more work for yourself by doubling up on something that your all-in-one software can do for you, if you are willing to learn and change.
It never hurts to revaluate your systems from time to time, businesses needs change often there for the way you handle your daily business may need to as well.